Executive Assistant

The Executive Assistant will provide support to the CFO to help him on a daily basis by dealing all administrative and organizational tasks. She will carry out assignments as requested by the CFO. The EA has a key strategic role for the objectives achievement of the Finance Department in MEIAT Region.

Key Responsibilities

Organization and Scheduling

• Manage the calendar and schedule appointments (organize meetings, logistics) in liaison with all Maisons and HQ in Geneva.
• Organize and coordinate business trips for the CFO.
• Organize and coordinate MEIAT visits for Richemont HQ or Maisons HQ visitors and ensure professional welcoming of guests (agendas, meetings, transportations in liaison with the HQ EA, etc.)
• Schedule the 2 x annual MEIA Board meetings, 1 x annual MEIA BU meeting and all Regional meetings such as 2 x annual Townhall and Market Business Review, monthly direct report meetings, 2x annual Finance Townhalls and Top 30 quarterly meetings and all annual conferences.
  
  

• Prepare reports and verbal or written correspondence on behalf of CFO
• Write the minutes of meetings she is attending
• Draft/write PowerPoint presentation in liaison with other departments (for ex the Board and BU meetings)
• Prepare documents, templates as needed by the CFO
• Acts as custodian of corporate documents and records
• Compose and prepare confidential correspondence, reports, and other documents
• Create and maintain filing systems
• Perform confidential duties and related special projects using a high level of discretion and personal judgment
• Maintain and coordinate a high volume of sensitive and confidential material
• Prepare and send couriers and other necessary mails, etc.
• Manage the Management Department T&E budget, UAE Finance department budget, and follow up
• Submit the CFO expenses reports on time
• Validate the compliance of CFO’s direct reports’ expenses in Concur
  
  

• Be a facilitator of communication between the CFO and direct reports team members but also all Maisons teams (locally and in HQ or other markets)
• Prepare internal communication memos within Finance department
• Update the Finance organizational chart proactively
• Prepare announcements for the department on behalf of CFO
• Organize team meetings and team building activities in coordination with the HR department
  
  

• Act as key contact between the CFO and the directors/director’s assistants and other departments at regional and international level
• Facilitate collaboration within regional Finance market teams
• Facilitator with HQ and regional leadership team
• Ensure distribution flow of information
• Will be part of Finance talent program organization, planning, scheduling and logistics (Finance accelerator).
  
  

• Manage special and regional projects at the direction of CFO (regional events, corporate projects)
  
  

• BA’s degree
  
  

• 8 to 10 years as Executive Assistant
• Technical skills / abilities
• Fluent in English
• Good knowledge of Microsoft Office
  
  

• Professional attitude, integrity, and high level of discretion are essential, as well as the ability to communicate appropriately at all levels
• Highly flexible and organized person, able to handle last-minute changes or requests, multiple tasking
• Task focused, able to meet tight deadlines and set priorities according to business needs
• Great ability to anticipate needs
• Strong communication and team spirit
• Use to deal with last minute challenges and ambiguities