Executive Assistant

Job Location:

Anantara The Palm Dubai Resort

Anantara Hotels & Resorts is a global luxury hotel and resort brand rooted in Thai culture, with an intrinsic sense of authentic hospitality. Inspired by the Sanskrit word meaning ‘without end’, our spirit embodies freedom, movement, and harmony. We believe every journey should leave a lasting impression — for our guests and for our people.

Founded in 2001 in Thailand, we have since expanded across the world, welcoming guests in some of the world’s most captivating locales — from pristine beaches and private islands to ancient sites and vibrant metropolises. If you are driven by a passion for generosity, warmth and heartfelt hospitality, Anantara offers a career without limits.

Key Duties And Responsibilities

Team Members at Anantara the Palm are expected to continuously seek opportunities to support the business, deliver exceptional guest experiences, and collaborate effectively with colleagues. The key responsibilities for this position include:

• Provide comprehensive administrative and executive support to the General Manager and Hotel Manager, including calendar management, meetings, travel arrangements, and daily priorities.
• Manage confidential information, correspondence, reports, and documentation with the highest level of discretion and professionalism.
• Coordinate Executive Office administration, including filing systems, document control, correspondence, and action tracking to ensure timely follow-up.
• Prepare agendas, presentations, reports, meeting materials, and record accurate meeting minutes, ensuring distribution and follow-up of action items.
• Coordinate management meetings, executive visits, VIP visits, leadership events, and special projects, ensuring seamless execution.
• Prepare and consolidate monthly, quarterly, and annual management reports, business reviews, dashboards, and executive presentations.
• Collaborate with all hotel departments to support communication, operational initiatives, cross-functional projects, and quality improvement programs.
• Coordinate with People & Culture and Learning & Development on recruitment, onboarding, training, organizational updates, and management administration.
• Manage departmental administration, including attendance, leave, payroll documentation, purchasing requests, expense tracking, and budget monitoring.
• Maintain professional relationships with owners, corporate offices, business partners, government authorities, and external stakeholders.
• Perform any other duties or special assignments as delegated by the General Manager or Hotel Manager to support business objectives and the efficient operation of the Executive Office.