Executive Assistant

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. Thats why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

Key Responsibilities

• Manage the Regional Head of META’s calendar, meetings, appointments, and travel arrangements with strong prioritization and confidentiality including meeting agendas, briefing materials, presentations, minutes, and follow-up trackers.
• Coordinate internal and external meetings, leadership visits, town halls, workshops, and business reviews.
• Handle all administration support including expense reports, purchase requests, invoices, approvals, and other administrative processes.
• Support clear and timely communication across leadership teams, functions, and regional/global partners.
• Support the planning, tracking, and execution of strategic projects, leadership initiatives, and functional priorities, maintaining project timelines, action logs, decision trackers, and status updates.
• Follow up with stakeholders to ensure deadlines, deliverables, and commitments are met.
• Help prepare dashboards, reports, and progress summaries for leadership review.
• Support preparation for leadership meetings, business reviews, and key decision forums. Consolidating inputs from different teams into structured summaries, talking points, or executive briefs.
• Connect dots across initiatives and highlight areas requiring attention.
• Support special projects, events, workshops, and cross-functional initiatives as assigned.
  
  

Required Qualifications

• Bachelor’s degree in business administration, Management, Communications, or a related field.
• Minimum 5–8 years of experience in executive assistance, business support, project coordination, or office management.
• Prior experience supporting senior executives, regional leaders, or C-level stakeholders is strongly preferred.
• Experience in multinational, matrix, or fast-paced corporate environments is a plus.
• Excellent organizational and time management skills.
• Strong project coordination and follow-up discipline.
• High level of confidentiality, judgment, and professionalism.
• Strong written and verbal communication skills.
• Strong PowerPoint, Excel, Outlook, Teams, and digital collaboration tool skills.
• Business acumen and the ability to understand leadership priorities.
  
  

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!

---