Position Overview

The Executive Assistant (EA) to the Group CEO plays an important role in enabling the CEO to operate at maximum effectiveness. This position requires exceptional organisational intelligence, sound judgment, and the ability to anticipate needs in a fast‑moving environment. The EA serves as a strategic partner, gatekeeper, and trusted advisor, ensuring seamless execution of priorities across the Group.

Key Responsibilities

Executive Support & Coordination

·        Manage the CEO’s calendar, ensuring optimal prioritisation of meetings, travel, and commitments.

·        Prepare briefing materials, agendas, and follow‑up documentation for internal and external engagements.

·        Coordinate cross‑functional communication on behalf of the CEO, ensuring clarity, alignment, and timely execution.

·        Handle confidential information with absolute discretion.

Strategic & Operational Support

·        Track key initiatives, deadlines, and deliverables, ensuring the CEO is fully informed and prepared.

·        Conduct research, compile reports, and synthesise information to support decision‑making.

·        Draft high‑quality correspondence, presentations, and executive summaries.

·        Support the CEO in board‑related activities, including meeting preparation and documentation.

·        Manage multiple company licence renewals and associated regulatory portals, ensuring compliance and timely submissions.

·        Oversee group medical, business, and related insurance policies, including renewals, claims coordination, and documentation.

Personal & Asset Management

·        Manage and maintain personal administrative tasks as required.

·        Coordinate service schedules, renewals, registrations, and documentation for personal and corporate assets.

·        Ensure smooth handling of personal logistics while maintaining strict confidentiality.

Stakeholder Engagement

·        Serve as the primary point of contact for senior planning.

·        Represent the CEO with professionalism and diplomacy in all interactions.

·        Facilitate smooth communication flow between the CEO and internal teams.

·        Ensure accurate and well informed briefing of corporate matters.

Travel & Event Management

·        Plan and coordinate travel itineraries.

·        Organise executive meetings and high‑level events.

·        Ensure all logistics are executed flawlessly and aligned with the CEO’s preferences.

Office & Workflow Management

·        Optimise administrative processes to enhance efficiency and reduce operational friction.

·        Proactively identify issues, propose solutions, and drive continuous improvement.

·        Support the CEO’s personal administrative needs where appropriate.

Qualifications & Experience

·        Bachelor’s degree in Business Administration, Management, Communications, or a related field.

·        5+ years of experience supporting C‑suite executives, preferably in a multinational or group‑level organisation.

·        Exceptional written and verbal communication skills.

·        Proven ability to manage multiple priorities under pressure.

·        High emotional intelligence, professionalism, and discretion.

·        Strong proficiency in productivity tools and digital collaboration platforms.

Key Competencies

·        Strategic Thinking — Anticipates needs, understands organisational priorities, and aligns actions accordingly.

·        Judgment & Discretion — Handles sensitive information with care and makes sound decisions independently.

·        Organisation & Execution — Manages complex workflows with precision and reliability.

·        Communication Excellence — Crafts clear, concise, and compelling communication.

·        Relationship Management — Builds trust and rapport across all levels of the organisation.

·        Adaptability — Thrives in a dynamic, fast‑paced environment.