Executive Assistant

Company & Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform offers seamless access to diverse financial instruments including stocks, ETFs, bonds, futures, and options all within a single, multi-currency account.

We cultivate a culture that transcends the ordinary, where rapid responses to market dynamics and proactive problem-solving are the norm. At EXANTE, the potential to make a meaningful impact is ever-present. Our team members continuously pursue personal and professional growth, empowered to spearhead change across people, processes, and products. True innovation stems from an insatiable desire for improvement, and everyone at EXANTE is committed to fostering this spirit and propelling the company into the future.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset - our people. Join us in shaping the future of finance.

About The Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments.

Reporting Line: Executive Director

Worksite: On Site

Responsibilities

Executive Support

• Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently.
• Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items.
• Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.
  
  
  

• Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives.
• Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation.
• Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.
  
  
  

• Oversee household operations, including scheduling, vendor management, and supervision of household staff.
• Coordinate personal appointments, errands, and family-related logistics as needed.
  
  
  

• Maintain strict confidentiality and discretion in all matters related to the Executive Director’s business and personal affairs.
• Uphold the highest standards of professionalism, integrity, and trust in all interactions.
  
  
  

• Bachelor’s degree preferred.
• Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C-level executives.
• Exceptional organizational and multitasking skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with absolute discretion.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.
• Flexibility to manage occasional after-hours tasks or travel coordination.
  
  
  

• A natural organizer who hates loose ends and loves getting things done.
• Someone who can think fast, prioritize hard, and still keep a smile when the pressure’s on.
• Confident communicator who’s not afraid to speak up.
• A decision-maker.
• Resilient, adaptable, and comfortable working with management with high expectations.
• Integrity & loyalty.
• Team player with advanced communication and collaboration skills.
• A hands-on, "can do" attitude - always looking for solutions and thinking "out of the box."
• Overachiever mentality.
• Capability to work and succeed in the fast pace and ever-changing environment.
  
  
  

• Competitive salary & performance-based bonus programs.
• Corporate benefits (choose your preferred options).
• Truly inspiring culture, pleasant and informal work environment.
• Ongoing education & training programs.
• Opportunity to network and connect in the Corporate Events.
• Global career opportunities.
• Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.