Executive Assistant to CEO

Direct Support to the Founder of SHERASADE

We are looking for a top-tier Executive Assistant — discreet, highly reliable, and solution-oriented — with exceptional standards and the ability to independently manage agenda, priorities, communication, and daily operations.

The goal is to protect the Founder’s time, bring clarity and order to priorities, and ensure everything runs smoothly, precisely, and flawlessly.

Calendar & Priority Management

• Full management of calendar, appointments, calls, meetings, follow-ups, and reminders
• Screening requests, handling urgencies, and protecting the Founder’s time
• Preparing the daily schedule with clear structure: objectives, critical points, and operational reminders

Communication & Coordination

• Managing and filtering emails and operational messages with team members, suppliers, consultants, and partners
• Drafting and reviewing official communications with a professional and consistent tone
• Gathering information, ensuring quick alignments, updates, and follow-ups on ongoing tasks

Project Support & Progress Control

• Supporting company projects by monitoring deadlines, tasks, documentation, and progress
• Creating and maintaining operational checklists, procedures, tracking files, and concise reports
• Organizing meetings with structured agendas, final notes, decisions, and assigned responsibilities

Documentation & Confidential Activities

• Structured and traceable document management, archiving, version control, and access management
• Operational support with accountants, notaries, and consultants regarding documentation, signatures, and submissions
• Absolute confidentiality in handling sensitive information and materials

Travel & Logistics (Italy – Dubai)

• Managing business travel, transfers, flights, hotels, cars, itineraries, timing, documentation, and logistical assistance
• Organizing meetings, events, and appointments with meticulous attention to detail

Vendors & Micro-Operations

• Requesting quotes, comparing offers, follow-ups, reminders, and coordinating deliveries
• Supporting purchases and operational needs with speed and practical mindset

Essential Requirements

• Proven experience in similar roles: Executive Assistant, Senior Personal Assistant, Senior Office Manager, or equivalent
• Impeccable written and spoken Italian
• Fluent English (written and spoken)
• Strong proficiency with digital and organizational tools: Google Workspace or Microsoft Office, shared calendars, documents, spreadsheets, task management systems
• Absolute discretion, reliability, precision, method, and speed
• Ability to work under pressure and manage multiple priorities without losing clarity
• Operational autonomy, ownership mindset, attention to detail, and strong prioritization skills

Preferred Educational Background

• Bachelor’s degree (preferred) in Languages and Linguistic Mediation, International Relations, Economics and Management, Law, Communication Sciences
• Alternatively, an outstanding diploma with documented high-level professional experience

Plus Factors That Raise the Bar

• Experience in high-intensity, fast-paced environments
• Business writing, protocol knowledge, negotiation skills, problem-solving ability
• Experience working across multiple time zones (Italy – Dubai coordination)
• Ability to anticipate issues and resolve them before they become urgent

What We Offer

• A central, trusted role in direct contact with the Founder of SHERASADE
• An international, ambitious, and meritocratic environment with real growth opportunities
• Continuous training, increasing responsibility, and the possibility to become a key figure within the group
• Compensation aligned with experience and profile level