Executive Assistant to CEO 19D25

The Executive Assistant to the CEO is a critical role within our organization, designed for a highly organized and proactive individual who thrives in a fast-paced environment. This position involves providing high-level, confidential administrative support to the CEO while acting as the primary point of contact for internal and external stakeholders. The ideal candidate will possess excellent communication skills, be detail-oriented, and demonstrate the ability to effectively manage multiple priorities. You will play a pivotal role in coordinating activities, enhancing productivity, and ensuring the seamless operation of the CEO office. A successful Executive Assistant can anticipate the needs of the CEO and independently tackle administrative tasks, freeing the CEO to focus on the strategic aspects of the business.

Responsibilities

• Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and review correspondence, reports, and presentations for accuracy and completeness.
• Act as the liaison between the CEO and internal teams, stakeholders, and external partners.
• Coordinate and manage the logistics of executive-level meetings and events.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist with the preparation of board materials and other executive documentation.
• Screen and prioritize incoming communications, including emails and phone calls.
• Manage special projects and assignments as directed by the CEO, ensuring timely completion.
• Maintain an organized filing system of both electronic and paper-based documents.
• Prepare expense reports and manage the CEO's administrative budget.
• Develop and implement efficient administrative processes to improve overall office productivity.
• Support the CEO in various strategic initiatives and ad-hoc tasks as required.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• Minimum of 5 years experience as an Executive Assistant to a senior executive.
• Excellent verbal and written communication skills are essential for this role.
• Strong proficiency in Microsoft Office Suite and other relevant software applications.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to handle high-pressure situations and meet tight deadlines efficiently.
• Strong problem-solving skills and the ability to work independently with minimal supervision.