Executive Assistant To C-Suite Executives

About Us

The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.

It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The Club’s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.

A lifestyle for our members.

The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.

The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team.

The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.

What Will You Do

Your main duties and responsibilities are:

Executive Support

• Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.
• Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.
• Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.
• Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.
  
  

• Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.
• Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.
• Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.
  
  

• Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.
• Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.
• Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.
  
  

• Demonstrate professionalism, integrity, and discretion at all times, representing the company’s values and standards of excellence.
• Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.
• Attend required meetings, briefings, and training sessions as directed by management.
• Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.
• Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.
  
  

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.
• Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Strong written and verbal communication skills, with professional business correspondence etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
• Experience in complex scheduling and international travel coordination.
• Bachelor’s degree preferred; equivalent experience may be considered.