Executive Assistant And Events Manager

With its beginnings in a family run pharmacy in Correggio, Italy in the 1920s, Recordati is now a global pharmaceutical company, listed on the Italian stock exchange, with over 4,500 employees and turnover of over Euro 2bn.

We are a group of like-minded, passionate individuals who go to extraordinary lengths for our patients, customers, partners, investors and the people across the globe who we serve. We develop and commercialise medicines to serve people living with common diseases, as well as those living with some of the rarest, in around 150 countries.

At Recordati, our mantra is simple. We’ve always believed that health, and the opportunity to live life to the fullest, is a right, not a privilege. Whether that is for common diseases or the rarest – we want to give people the opportunity to be the best version of themselves.

This drive will never stop. Together, we will always be reimagining tomorrow – with new ideas, new technologies and new innovations to fight diseases.

Recordati. Unlocking the full potential of life.

Job Purpose

We are looking for an Executive Assistant and Events Manager in MENA who provides comprehensive administrative, organizational, and logistical support to senior leadership while managing the planning and execution of corporate events, meetings, and internal engagements. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast‑paced environment

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling appointments, meetings, and travel arrangements.
• Respond to emails, calls, and correspondence on behalf of senior management.
• Prepare reports, such as Travel expense claims, presentations and confidential documents as required.
• Coordinate with internal teams and external stakeholders to ensure timely completion of executive requirements.
  
  

• Organize internal and external meetings, including agenda preparation, attendee communication, venue setup, and follow‑up actions.
• Take accurate minutes during meetings and distribute them within agreed timelines.
• Ensure all meeting logistical arrangements, technical setups, catering, and materials are prepared.
• Track action items and ensure follow-through with concerned parties
• Handling /Support company events such as conferences, seminars, workshops, , supplier coordination, and other logistics
  
  

• Assist in office administration tasks including procurement, inventory, and vendor management.
• Support HR or compliance functions when necessary (document management and logistics
  
  

• Minimum 5 years of experience as an Executive Assistant, Administrative Officer, or Events Coordinator. Experience supporting senior leadership is preferred.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Strong interpersonal skills and a professional demeanor.
• Ability to work under pressure and meet tight deadlines.
• Event planning and project management capabilities.
  
  

• Discreet, reliable, and trustworthy.
• Detail-oriented with strong problem-solving skills.
• Proactive and resourceful with a positive attitude.
• Flexible and adaptable to changing priorities.