Executive Assistant (225-919)

An Executive Assistant plays a crucial role in the seamless operation of a company by supporting high-level executives with administrative tasks, ensuring that they can focus on strategic duties. This professional acts as a confidential secretary performing clerical and organizational tasks, supporting executives in managing their calendars, meetings, communications, and travel arrangements. The Executive Assistant also serves as a bridge for smooth communication between the executive and stakeholders. This role demands exceptional organizational skills, the ability to multitask, and a proactive approach to anticipating the dynamic needs of executives in a fast-paced environment. Being a problem-solver and maintaining a high degree of professionalism and confidentiality are key elements for success in this position.

Responsibilities

• Manage and coordinate complex calendar appointments, meetings, and travel arrangements for executives.
• Prepare and edit correspondence, communications, presentations, and other documents for executives.
• Conduct research and compile data to prepare reports and documents for executive review.
• Coordinate with internal and external stakeholders to facilitate smooth executive operations.
• Handle confidential information with discretion in a highly professional manner.
• Organize and manage files, documents, and records systematically and efficiently.
• Assist in the preparation of reports, summaries, and executive dashboards.
• Facilitate communication between executives and employees to ensure alignment with organizational goals.
• Draft, review, and proofread contracts, agreements, and official letters as needed.
• Provide logistical and project support for executive initiatives and team activities.
• Develop and maintain a system for tracking and follow-up of assignments and project deadlines.
• Support the executive in personal tasks and requests that are business-related.

Requirements

• Bachelor’s degree in business administration or a related field preferred.
• Proven experience as an executive assistant or in another secretarial position.
• Excellent organizational and time management skills are essential.
• Strong written and verbal communication skills are required.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong problem-solving skills and the ability to work independently.