Executive Assistant (225-912)

An Executive Assistant is a professional who provides administrative support to high-level executives within an organization, helping them to stay organized and focused on their objectives. This role requires a high level of professionalism and discretion, as the assistant often handles sensitive information. The ideal candidate will possess excellent communication, organizational, and multitasking skills. They should be proactive, capable of managing complex schedules, drafting correspondence, and conducting research. As the executive's right hand, the assistant is instrumental in ensuring the efficiency and smooth operation of the executive office. This position demands an individual who is detail-oriented and who can provide seamless logistical and administrative support, allowing the executive to focus on strategic initiatives.

Responsibilities

• Manage the executive's calendar, scheduling meetings and coordinating appointments effectively.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data to prepare reports and presentations.
• Organize and maintain the filing system ensuring easy retrieval of documents.
• Handle incoming calls and inquiries, directing them to the appropriate channels.
• Make travel arrangements, including booking flights, accommodations, and transportation.
• Assist in the preparation and coordination of executive-level meetings and events.
• Monitor and respond to email communications on behalf of the executive.
• Act as a liaison between the executive, other employees, and external stakeholders.
• Maintain confidentiality of all sensitive, confidential, and proprietary information.
• Order and manage office supplies, ensuring the support office is fully stocked.
• Provide general clerical support including photocopying, faxing, and mailing as needed.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience as an executive assistant or in a related administrative role.
• Expert proficiency in MS Office Suite, particularly in Microsoft Outlook, Word, and Excel.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills with keen attention to detail.
• Ability to manage confidential information with discretion and diplomacy.
• High level of professionalism, punctuality, and reliability in all tasks performed.