Executive Assistant (225-911)

We are seeking a highly organized and proactive Executive Assistant to support our senior management team in achieving strategic organizational goals. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. As an Executive Assistant, you will act as the right hand to our executives, managing their schedules, coordinating meetings, arranging travel, and handling information requests with discretion and professionalism. You will play a key role in facilitating smooth operations and ensuring that the executive team’s priorities are effectively addressed. This is an excellent opportunity for a motivated individual looking to contribute significantly to the success of a dynamic and forward-thinking company.

Responsibilities

• Serve as the primary point of contact for internal and external communications for executives.
• Manage busy calendars, scheduling and prioritizing appointments and engagements effectively.
• Coordinate and organize meetings, conferences, and special events with various stakeholders.
• Prepare agendas, briefings, and documentation for executive meetings and presentations.
• Make travel arrangements, including booking flights, hotels, and rental cars efficiently.
• Assist executives with managing and prioritizing their email communications.
• Conduct research and compile reports required for business planning and strategy sessions.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Support the preparation and development of executive correspondence and presentations.
• Develop and maintain efficient office systems to streamline executive workflows.
• Collaborate with other administrative staff to ensure seamless operations throughout the office.
• Handle personal tasks for executives to alleviate non-business-related time constraints.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an Executive Assistant or similar administrative role.
• Exceptional organizational skills with the ability to multitask effectively.
• Strong written and verbal communication skills for efficient correspondence.
• Ability to manage sensitive information with a high degree of integrity and confidentiality.
• Proficiency in Microsoft Office Suite and familiarity with office equipment and software.
• Positive attitude and ability to work collaboratively in a fast-paced environment.
• Excellent time management skills and ability to prioritize tasks effectively.
• Attention to detail and problem-solving skills are essential for this role.
• Experience in travel planning and arrangement for business purposes.