Executive Assistant (225-1010)

As a crucial member of our executive team, the Executive Assistant plays a pivotal role in ensuring seamless operations and increased efficiency within the organization. This position demands a highly organized, proactive, and adaptable individual who can manage various tasks and maintain confidentiality at the highest levels. The Executive Assistant will work closely with senior executives, providing high-level administrative support, anticipating the needs of leaders, and facilitating communication throughout the company. This role is perfect for someone passionate about contributing to a fast-paced environment and who possesses exceptional communication and organizational skills to manage multiple priorities effectively.

Responsibilities

• Coordinate extensive travel plans for executives, including booking flights and accommodations.
• Maintain executive calendars by scheduling meetings, appointments, and events effectively.
• Prepare and manage correspondence, reports, and documents with utmost confidentiality.
• Screen and direct phone calls and distribute correspondence as appropriate.
• Organize and set up executive meetings, including preparing agendas and materials needed.
• Act as the point of contact between executives and internal/external clients.
• Monitor and respond to emails when required, maintaining executive-level standards.
• Manage administrative tasks such as expense reporting for executives accurately.
• Liaise with other staff on behalf of senior executives to ensure smooth communications.
• Handle sensitive information in a confidential manner and ensure data privacy.
• Assist in the preparation of presentations and tracking of action items post-meetings.
• Provide general support to executive visitors and other ad hoc duties as needed.

Requirements

• Proven experience as an Executive Assistant or in another relevant administrative role.
• Exceptional organizational and time-management skills are essential for this role.
• Ability to multitask efficiently and prioritize tasks effectively and independently.
• Strong written and verbal communication skills for effective correspondence.
• High level of discretion and judgment in handling confidential information securely.
• Proficiency with office software such as Microsoft Office Suite and other relevant tools.
• Bachelor's degree in Business Administration or related field is highly preferred.