Executive Assistant (225-1001)

An Executive Assistant plays a crucial role in supporting senior executives and helps to streamline their daily operations to ensure the success of the organization. This position requires a highly organized and efficient individual who can handle a wide range of administrative and executive support tasks. The Executive Assistant is often seen as the key point of contact for internal and external stakeholders, managing the communication and relationship on behalf of the executive. The ideal candidate must possess excellent communication, leadership, and problem-solving skills, alongside a keen attention to detail. With the ability to thrive in fast-paced environments and handle confidential information with discretion, an Executive Assistant is indispensable to achieving the strategic goals of the company.

Responsibilities

• Manage and maintain executive schedules, including booking meetings and appointments.
• Coordinate domestic and international travel arrangements and accommodation logistics.
• Serve as the first point of contact between executives and clients or staff members.
• Prepare and edit correspondence, reports, and presentations for executive levels.
• Develop and manage efficient filing and retrieval systems for important documents.
• Conduct research and compile data to assist in decision-making and problem-solving.
• Handle confidential information with discretion and professionalism at all times.
• Liaise with internal departments to ensure smooth operations and effective communication.
• Organize, attend, and prepare minutes for both executive and team meetings.
• Oversee executive expense management, including processing and tracking reimbursements.
• Assist in special projects by leading or supporting initiatives as needed.
• Monitor and respond to email correspondences on behalf of the executive as needed.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an executive assistant or similar role for at least 3 years.
• Exceptional proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint.
• Outstanding organizational and time management skills required for multitasking.
• Excellent verbal and written communication skills, including editing and proofreading.
• Ability to work efficiently under pressure while meeting tight deadlines is essential.
• Strong problem-solving skills with the capability to anticipate executive needs.