Executive Assistant 19J25

An Executive Assistant is a critical component in ensuring that the executive team operates efficiently and effectively. This role involves organizing and managing the schedule and duties of a senior executive, often acting as a gatekeeper and strategic partner in the executive’s day-to-day activities. The Executive Assistant handles confidential information with discretion, coordinates both internal and external communication, and frequently represents the executive in meetings and other interactions. The position requires a proactive individual who can anticipate challenges, solve problems swiftly, and support the executive in achieving their goals. As an Executive Assistant, you will have the opportunity to engage with various aspects of business operations, providing a unique perspective into strategic decision-making processes at the highest level of the organization.

Responsibilities

• Manage the executive's calendar, scheduling meetings, and optimizing time allocation.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Act as the primary point of contact for internal and external stakeholders.
• Prepare and review documents, reports, and presentations for executive meetings.
• Assist in preparing for board meetings, taking minutes, and following up on action items.
• Conduct research and gather information to assist the executive in decision making.
• Email management, including prioritizing, responding, and delegating as appropriate.
• Handle confidential materials and sensitive information with discretion and professionalism.
• Organize and maintain a comprehensive filing system for executive documentation.
• Implement efficient office operations and procedures to enhance productivity.
• Oversee and manage special projects as directed by the executive team.
• Develop and maintain strong working relationships with colleagues and partners.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3-5 years experience as an Executive Assistant or similar role.
• Exceptional organizational skills and ability to multitask effectively.
• Strong written and verbal communication skills, with an eye for detail.
• Proficiency in Microsoft Office Suite and adept at using productivity software.
• Demonstrated ability to handle confidential information with integrity.
• Strong problem-solving skills and the ability to anticipate needs proactively.