Executive Assistant 12D25

The Executive Assistant position is a crucial role designed for an organized and strategic thinker who is proficient in providing high-level administrative support to executives. The successful candidate will have exceptional communication skills, a keen attention to detail, and the ability to handle multiple tasks efficiently. As an Executive Assistant, you will be an integral part of the executive team, helping to manage schedules, plan events, and make travel arrangements, amongst other responsibilities. This role demands a professional with the ability to handle confidential information discreetly and a knack for anticipating the needs of those you will be supporting. If you are a proactive and dedicated individual who thrives in a fast-paced environment, this is the perfect opportunity to develop your career while supporting an executive and contributing to the company's success.

Responsibilities

• Provide comprehensive administrative support to senior executives and manage daily operations.
• Maintain and coordinate complex schedules, including meetings, travel, and appointments.
• Act as the primary point of contact between executives and clients or stakeholders.
• Prepare, edit, and distribute professional business correspondence and presentations.
• Organize and facilitate communication with executive leadership and cross-functional teams.
• Assist in the preparation and coordination of executive meetings and events.
• Handle confidential information and sensitive materials with discretion and integrity.
• Monitor and maintain the executive's contact lists and communication records.
• Coordinate domestic and international travel arrangements and logistics efficiently.
• Prepare reports, meeting minutes, and summaries for executive team review.
• Manage incoming and outgoing correspondence, including email and postal mail.
• Undertake ad-hoc projects and tasks as directed by the executive leadership.

Requirements

• Proven experience as an Executive Assistant or relevant administrative role.
• Exceptional organizational and time-management skills with keen attention to detail.
• Strong verbal and written communication skills for interaction with all levels.
• Demonstrated ability to handle confidential information with discretion and judgment.
• Proficiency in office software, including Microsoft Office Suite and communication tools.
• Excellent problem-solving skills, with the ability to anticipate needs and take initiative.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of professionalism and ability to maintain positive working relationships.
• Flexibility to manage a variety of tasks and change priorities as needed.
• Bachelor’s degree in Business Administration or related field is preferred.