Executive Assistant 09D25

The Executive Assistant is a pivotal role within our organization, providing unparalleled support to our executive team. This individual will play a crucial part in streamlining operations, enhancing productivity, and adeptly managing administrative tasks. The ideal candidate is highly organized, detail-oriented, and possesses the ability to multitask under pressure. As an Executive Assistant, you will serve as a key liaison among executives, staff, and external partners, fostering effective communication and ensuring the smooth operation of executive activities. You will also be entrusted with handling sensitive information with utmost confidentiality and exhibiting exceptional professional standards. Success in this role will be demonstrated through proactive problem-solving, efficient task management, and the ability to foster a harmonious office environment while supporting the strategic goals of the executives.

Responsibilities

• Coordinate and manage executive calendars, scheduling appointments and meetings efficiently.
• Act as a point of contact among executives, employees, clients, and other external partners.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Arrange complex and detailed travel plans, itineraries, and agendas as necessary.
• Handle incoming and outgoing communications, ensuring timely responses and follow-ups.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Assist in the planning and execution of events and complex meetings.
• Maintain confidential files and records with utmost integrity and confidentiality.
• Manage executive expense reports and handle administrative requests promptly.
• Facilitate the preparation of reports and presentations for internal and external use.
• Develop and maintain a system of records management and information retrieval.
• Support other staff members with various administrative tasks if necessary.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 3-5 years of experience as an executive assistant or in a similar role.
• Exceptional organizational, time management, and multitasking skills are essential.
• Excellent communication skills, both verbal and written, are required.
• Strong proficiency with office productivity software, particularly Microsoft Office Suite.
• Ability to handle confidential information with discretion and integrity.
• Demonstrated ability to effectively prioritize and execute tasks in a high-pressure environment.