Executive Assistant 08N25

As an Executive Assistant, you will play a crucial role in supporting high-level executives with their day-to-day organizational and administrative needs. Your main goal will be to enhance the executive’s operational efficiency and effectiveness, allowing them to focus on key strategic initiatives. You will manage schedules, coordinate meetings, prepare reports, and facilitate communication between the executive and various stakeholders. This position requires a proactive individual with excellent organizational and communication skills, as well as the ability to handle confidential information with discretion. If you thrive in a dynamic and fast-paced environment and have a keen eye for detail, this role is perfect for you.

Responsibilities

• Manage and maintain the executive's appointment schedule by planning and scheduling meetings.
• Ensure effective communication between executives and internal and external stakeholders.
• Coordinate and prepare agendas, reports, and presentations for meetings.
• Handle all incoming and outgoing communications on behalf of the executive.
• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Conduct research and compile data to support executive's decision-making processes.
• Maintain an organized filing system for both paper and electronic documents.
• Prepare expense reports and manage budgets for executive-related activities.
• Assist in the preparation for board meetings and other executive events.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as a liaison between executive team members and other departments.
• Support project management tasks by tracking progress and deadlines.

Requirements

• Bachelor’s degree or equivalent experience in a related field.
• Minimum of 3 years of experience as an executive assistant.
• Strong proficiency in Microsoft Office Suite and scheduling tools.
• Exceptional organizational and multitasking skills in a fast-paced environment.
• Excellent verbal and written communication skills are essential.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and a proactive approach to tasks.