Executive Assistant 08J26

An Executive Assistant plays a pivotal role in operations by ensuring efficient organization and management of executive schedules, communications, and administrative tasks. This position demands a high level of trust, discretion, and diplomacy, as the individual is the first point of contact between the executive and the outer world. The ideal candidate will have a remarkable ability to juggle various tasks with precision and minimal supervision, acting as a reliable right hand to the executive. This role requires a proactive approach to problem-solving with strong decision-making skills and a detailed understanding of the company’s goals and values. The Executive Assistant will provide high-level support and play a critical role in facilitating the executive’s effectiveness and efficiency.

Responsibilities

• Manage and prioritize the executive's calendar to maximize productivity.
• Coordinate and prepare meetings, ensuring all necessary materials are available.
• Serve as a liaison between the executive and internal/external contacts efficiently.
• Facilitate communication by screening phone calls and managing correspondence.
• Organize travel arrangements, accommodation, and detailed itinerary for the executive.
• Maintain confidentiality and handle sensitive information with discretion and care.
• Prepare reports, presentations, and correspondence as needed by the executive.
• Monitor and manage projects to ensure deadlines and objectives are met.
• Provide administrative support, including filing, billing, and data entry tasks.
• Assist in preparing and processing expense reports and budgets accurately.
• Collaborate with other assistants to organize company events and initiatives.
• Support the executive's goals by tracking priorities and projects progress.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Executive Assistant or similar role for three years.
• Exceptional verbal and written communication skills are necessary.
• Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, prioritize tasks and manage time effectively.
• Strong problem-solving skills and attention to detail for high accuracy.
• Proficiency in handling multiple tasks and projects concurrently and efficiently.