Document Controller

We are seeking a highly organized and detail-oriented Document Controller to manage, maintain, and control company documents and records. The successful candidate will ensure that documents are properly received, reviewed, registered, distributed, stored, and retrieved according to company procedures.

Key Responsibilities

• Receive, register, classify, and maintain incoming and outgoing documents.
  
• Manage electronic and physical filing systems.
  
• Ensure documents are properly named, numbered, version-controlled, and stored.
  
• Distribute approved documents to the relevant departments and authorized personnel.
  
• Track document revisions and maintain updated records.
  
• Monitor document submission, approval, and review status.
  
• Prepare document transmittals, registers, logs, and reports.
  
• Ensure that obsolete documents are identified and archived appropriately.
  
• Coordinate with internal departments, suppliers, contractors, and clients regarding documentation.
  
• Retrieve requested documents and provide them to authorized employees.
  
• Maintain confidentiality and security of company records.
  
• Support audits and inspections by providing accurate documentation.
  
• Follow company document control procedures and reporting requirements.
  

Requirements

• Bachelors degree or diploma in Business Administration, Information Management, or a related field is preferred.
  
• Previous experience as a Document Controller, Document Coordinator, or in a similar administrative role is preferred.
  
• Knowledge of document control procedures, filing systems, and version management.
  
• Proficiency in Microsoft Word, Excel, Outlook, and document management systems.
  
• Ability to prepare document registers, transmittals, and tracking reports.
  
• Strong organizational and record-keeping skills.
  
• Excellent attention to detail and accuracy.
  
• Good written and verbal communication skills in English.
  
• Ability to manage multiple documents and meet deadlines.
  
• Understanding of document confidentiality and access control.
  
• Knowledge of construction or engineering documentation is an advantage for industry-specific roles.
  
• Ability to work independently and coordinate with different departments.
  
• Professional attitude, reliability, and willingness to learn.
  
• Willingness to work on-site in Dubai, UAE.
  

Benefits

• Competitive salary based on qualifications and experience.
  
• Employment visa in accordance with company policy and applicable UAE regulations.
  
• Medical insurance as applicable under UAE requirements.
  
• Annual leave and public holidays in accordance with UAE labour law.
  
• End-of-service benefits, where applicable under UAE law.
  
• Professional training and document management skills development.
  
• Opportunities for career advancement based on performance.
  
• Supportive and professional working environment.
  
• Accommodation, transportation, or other allowances may be available depending on company policy and the employment package.