Document Controller

Document Controller – Interior Design & Project Delivery

Location: Dubai, UAE

Employment Type: Full-time

Company: 4SPACE Design

4SPACE Design is seeking an organised and detail-focused Document Controller to manage project information across our interior design, technical design, and project-management projects.

The successful candidate will ensure drawings, submissions, approvals, correspondence, and project records are accurately registered, distributed, tracked, and securely maintained throughout the project lifecycle.

Key Responsibilities

• Maintain document-control systems, folder structures, naming conventions, and distribution workflows.
• Register and track drawings, specifications, material submissions, RFIs, reports, meeting minutes, and correspondence.
• Control document revisions and ensure teams work from the latest approved information.
• Manage incoming and outgoing document transmittals.
• Maintain drawing registers, submission trackers, approval logs, RFI logs, and document-status reports.
• Coordinate document submissions with clients, consultants, contractors, suppliers, and internal teams.
• Monitor review deadlines and follow up on overdue submissions and approvals.
• Check documents for numbering, formatting, completeness, and required attachments before issue.
• Archive superseded documents while maintaining a clear and auditable revision history.
• Prepare weekly document-control reports and highlight overdue or missing information.
• Support project handover by compiling approved drawings, warranties, manuals, certificates, and close-out records.
• Maintain confidentiality and comply with 4SPACE’s information-management standards.

Candidate Profile

• Diploma or bachelor’s degree in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 3 years of document-control experience within interior design, architecture, engineering, consultancy, or fit-out projects.
• UAE or GCC project experience is strongly preferred.
• Good understanding of drawing revisions, transmittals, submissions, RFIs, approvals, and project correspondence.
• Strong attention to detail, organisation, follow-up, and time-management skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with Aconex, Asite, Procore, Autodesk Construction Cloud, SharePoint, or similar platforms is an advantage.
• Familiarity with project-management systems is an advantage.
• Strong written and spoken English.
• Able to coordinate professionally with multiple teams and stakeholders.

What We Are Looking For

We are looking for someone who brings discipline, accuracy, and structure to project information. The right candidate will be proactive in following up, confident in managing large volumes of documents, and committed to maintaining a reliable audit trail.

The Document Controller manages document status and distribution but does not approve technical content. This role is essential to ensuring every stakeholder receives the correct information at the correct time.