Document Controller

Key Responsibilities

Maintain and manage all incoming and outgoing project documents in line with company standards and project requirements.

Ensure all documents are properly formatted, reviewed, approved, and distributed to relevant stakeholders.

Create and maintain document control logs, registers, and filing systems (both electronic and hard copy).

Track document revisions, submissions, and approvals using document control software or manual logs.

Manage correspondence, transmittals, and submittals between consultants, contractors, and clients.

Ensure timely retrieval of information and version control to prevent document duplication or data loss.

Support project teams by ensuring access to current and approved drawings, specifications, and reports.

Coordinate with various departments to ensure consistent document management practices.

Prepare reports on document control status and ensure compliance with ISO and QA/QC documentation standards.

Archive project documents upon completion as per company policy.

Qualifications And Experience

Diploma or Bachelor’s Degree in Administration, Engineering, or a related field.

Minimum of 3–5 years of experience as a Document Controller in the UAE, preferably within the construction or consulting industry.

Strong knowledge of document control processes and systems (Aconex, Primavera Contract Management, or similar DMS software).

Excellent organizational and record-keeping skills.

Proficient in MS Office (Word, Excel, Outlook) and PDF editing tools.

Good communication and coordination skills.

Attention to detail, accuracy, and confidentiality in handling project documents.