Document Controller

As a Document Controller, you will be responsible for managing the flow of documents within an organization. Your main duties will include organizing, storing, and maintaining company documents, ensuring accuracy, quality, and integrity of documentation. You will work closely with various departments to review and update documents, as well as ensure compliance with relevant standards and regulations. The Document Controller will also be in charge of creating templates, controlling document distribution, and tracking document revisions. Attention to detail, strong organizational skills, and proficiency in document management software are essential for this role. The ideal candidate will have a background in document control or administration, with a focus on maintaining document security and confidentiality.

Responsibilities

• Ensure proper organization, storage, cataloging, and retrieval of all documents, both electronic and hard copy.
• Manage the distribution of documents to the appropriate personnel and departments.
• Maintain document control logs to track the status and location of all documents.
• Ensure all documents are accurately labeled, versioned, and date stamped for easy identification.
• Implement and enforce document control procedures and policies to comply with regulations and quality standards.
• Collaborate with internal departments to update, revise, and approve documents as needed.
• Conduct regular audits to ensure document control processes are being followed and identify areas for improvement.
• Assist in the development and maintenance of document management systems and databases.
• Provide training and support to staff on document control processes and systems.
• Handle confidential and sensitive information with discretion and maintain high levels of data security and integrity.