Document Controller Temp

Job Title: Document Controller – HR

Location: Dubai, UAE

Reporting to: People Officer

Contract Type: 6-Month Fixed-Term Contract (Full-time)

Only candidates who are immediately available and on their own visa (Spouse, Family Sponsorship, Freelancer, Golden Visa, etc.) will be considered.

Role Description

Our client is seeking an Interim Document Controller to join on a temporary 6-month contract. The successful candidate will be responsible for organising, standardising, and maintaining the Group’s digital HR records and documentation. This role ensures that all HR files for the head office and regional entities are systematically stored, securely managed, and easily accessible to authorised personnel, in compliance with data protection, audit requirements, and company governance standards.

Key Responsibilities

• Audit, catalogue, and restructure existing digital HR files across shared drives, cloud storage, and HR systems.
• Establish a clear and logical digital filing structure for HR documentation (e.g., employee files, contracts, performance records, payroll, recruitment, and policies).
• Ensure consistent naming conventions, version control, and document security protocols across all files.
• Collaborate with HR team members to identify duplicate, outdated, or incomplete documentation and manage secure deletion or archiving.
• Create and maintain a centralised document index and tracking log for key HR documents.
• Implement document access controls and ensure confidentiality in alignment with UK data protection and company policies.
• Support HR leadership with document retrieval and preparation for internal and external audits.
• Provide regular updates on progress and propose improvements for long-term document management efficiency.

Skills & Experience Required

• Proven experience in document control, records management, or administrative coordination.
• Strong understanding of digital filing systems such as SharePoint, OneDrive, Teams, or similar platforms.
• High level of attention to detail, organisation, and discretion when managing sensitive information.
• Familiarity with HR documentation and data privacy regulations (UAE and/or GDPR).
• Proficient with Microsoft Office 365 and cloud-based storage solutions.
• Excellent communication and stakeholder management skills.

Attributes

• Methodical, disciplined, and proactive approach to organising large datasets.
• High integrity and respect for confidentiality.
• Ability to work independently and deliver results under tight deadlines.
• Collaborative and improvement-focused mindset.