Document Controller – Site 27D25

The Document Controller at Site 27D25 plays an integral role in managing and overseeing the distribution, organization, and storage of all project documents. This position is critical in ensuring that all documentation is kept up-to-date and in compliance with regulatory and company standards. The Document Controller works closely with engineers, project managers, and other departments to achieve seamless document control and management processes. This is a crucial role that requires meticulous attention to detail and a systematic approach to filing, distribution, and archiving, guaranteeing that critical project information is always accessible to authorized personnel. The role also involves the adaptation of digital document management systems to enhance workflow efficiency and reduce manual processes.

Responsibilities

• Maintain and manage all project documentation within a centralized digital system.
• Coordinate the receipt and distribution of documents to teams and third parties.
• Ensure that documents are stored in accordance with company policies and procedures.
• Regularly update and review documents for consistency, accuracy, and compliance.
• Collaborate with project teams to identify and resolve documentation issues.
• Implement document control processes and ensure adherence across all projects.
• Provide training and support to staff on document management software systems.
• Prepare reports detailing the status of documents and any retrieval/filing activities.
• Develop and maintain a document control database and tracking records.
• Assist in drafting new document templates and standard operating procedures.
• Act as a liaison between project teams and document management system providers.
• Review and update document control procedures periodically to improve efficiency.

Requirements

• Bachelor's degree or relevant experience in document control or management.
• Proficiency in document management software and digital filing systems.
• Strong organizational skills with great attention to detail and accuracy.
• Excellent communication skills for effective collaboration with diverse teams.
• Previous experience in a construction or engineering environment is advantageous.
• Ability to prioritize tasks and manage time effectively under tight deadlines.
• Familiarity with project management principles and documentation standards.