Document Controller-Project Execution

Job Description

Job role functions:

Follow established document control procedures.

Management of electronic and hardcopy documents until handover of information on project close-out, cancellation and suspension.

Operate and administer the Document Management System (DMS/EDMS)—e.g., PMWeb, SharePoint— configuring metadata, permissions, and workflows

Receiving and acknowledgement of documents from internal or external source by date stamping the hardcopy upon receipt and checks on electronic submission through the company’s EDMS.

Quality check of received documentation, document number, revision and mandatory Metadata information.

Distribution of electronic files for all internal recipients and transmission in accordance with distribution matrix or as directed.

Preparation, checking, validation of documentation for archiving and handover during Project Close-out.

Conduct regular audits to ensure documentation completeness, compliance, and quality.

Generate periodic status reports (registers, dashboards) and support document-related handover processes

Ensure documents are shared at key times to facilitate timely project completion.

Coordinate with relevant stakeholders to manage the flow of documents in and out of the department

Attitude & Behaviours:

Excellent written and verbal communication skills, able to communicate effectively with manager and engineers from Damac Digital, Damac, contractors and customers on specific tasks

Very organised and able to conduct essential business calmly and focused under pressure

Highly motivated and with a ‘can do’ attitude