Document Controller II 01D25

The role of a Document Controller II is crucial in ensuring the accuracy, confidentiality, and well-coordinated management of a company's documents. In an age of digital information, a Document Controller II doesn't just deal with paper but also manages electronic files, ensuring that databases are accurately maintained. This role requires coordination with different departments to ascertain the efficient flow of documentation and information. A Document Controller II also plays a significant part in supporting project teams, ensuring that records are timely, protected, and accessible while being fully compliant with regulatory requirements and company policies. The role demands attention to detail and a proactive approach to managing and securing sensitive information.

Responsibilities

• Manage and organize both incoming and outgoing documents systematically and efficiently.
• Maintain the document control system ensuring easy accessibility and retrieval.
• Ensure all documents are up-to-date, correctly titled, and filed appropriately.
• Monitor regulatory compliance in relation to documents and procedures.
• Coordinate with project teams to support document needs and activities.
• Provide training to staff on document control procedures and software.
• Check for accuracy and edit files for completeness and compliance with standards.
• Liaise with stakeholders to gather information and resolve documentation issues.
• Implement document management processes to streamline workflows.
• Secure documents to protect sensitive and proprietary information consistently.
• Develop and maintain effective communication channels for document flow.
• Support audits by providing necessary documentation promptly and accurately.

Requirements

• Bachelor's degree in business administration or a related field preferred.
• Minimum of 3 years of experience in document management or similar roles.
• Strong proficiency with document management systems and software tools.
• Excellent organizational skills with the ability to manage multiple priorities.
• Attention to detail to maintain accurate and error-free documentation.
• Ability to work independently and as part of a team seamlessly.
• Strong knowledge of Microsoft Office Suite and file management software.