Document Controller 22J25

A Document Controller is a vital member of an organization, responsible for managing, maintaining, and controlling documents and records within a company. This role ensures that information is accessible and organized while adhering to regulatory requirements and organizational policies. A Document Controller plays a crucial part in maintaining the efficiency and effectiveness of document management processes, safeguarding vital records, and ensuring that documents are easily retrievable. This position typically involves collaboration with various departments to ensure compliance and to streamline document processes across the organization. The ideal candidate will have a keen eye for detail, an excellent understanding of document management systems, and a commitment to precision and accuracy.

Responsibilities

• Manage incoming and outgoing documents in both physical and digital formats.
• Ensure the security and integrity of all documents and records maintained.
• Develop and implement efficient document control processes and procedures.
• Facilitate document distribution to the relevant stakeholders in timely manner.
• Coordinate with various departments to ensure document accuracy and authenticity.
• Conduct regular audits of documents and records to ensure compliance and integrity.
• Maintain an organized and efficient document archive and retrieval system.
• Assist in the preparation and review of documents for accuracy and compliance.
• Provide training to staff on document management policies and procedures.
• Generate and maintain records of all documentation activity within the organization.
• Address inquiries regarding documentation processes and resolve any related issues.
• Stay updated on best practices and technological advancements in document management.

Requirements

• Bachelor's degree in Business Administration, Information Management, or related field.
• At least two years of experience in a similar document control role.
• Strong understanding of document control processes and regulatory requirements.
• Proficient with document management software and tools preferred by the industry.
• Excellent organizational skills and attention to detail with a strong focus on accuracy.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently as well as collaboratively within a team environment.