Document Controller (225-920)

As a Document Controller, you will play a vital role in ensuring that all documents and records within our organization are managed efficiently and accurately. You will be responsible for the organization, categorization, and retrieval of documents to support various departments in maintaining compliance, facilitating communication, and ensuring that teams have access to the necessary data to operate effectively. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle large volumes of information with precision and accuracy. This role is critical in supporting the smooth operation of our business processes by ensuring that documentation is up-to-date, accessible, and managed according to the company's standards and regulations.

Responsibilities

• Maintain and update the document management system to ensure current and accurate records.
• Organize and categorize documents for easy accessibility and retrieval by employees.
• Ensure compliance with company policies and regulatory requirements for document control.
• Work collaboratively with various departments to support their document management needs.
• Review and verify the accuracy of information before filing or distributing documents.
• Coordinate the storage, retention, and archiving of physical and digital documents.
• Provide training and support to staff on document control procedures and systems.
• Conduct periodic audits to ensure compliance with document management standards.
• Assist in the preparation of reports and documentation for audits and inspections.
• Reinforce the importance of maintaining confidentiality of sensitive and proprietary information.
• Identify areas for improvement in document processes and implement solutions efficiently.
• Respond promptly to requests for document retrieval from employees and management.

Requirements

• Bachelor's degree in business administration, information management, or similar field.
• Prior experience of at least 2 years in document control or records management.
• Proficiency in document management software and Microsoft Office Suite applications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to handle confidential information with a high level of professionalism.
• Excellent communication skills, both verbal and written, with diverse stakeholders.
• Strong analytical and problem-solving abilities to enhance document workflows.