Document Controller (225-804)

```html

A Document Controller plays a pivotal role in ensuring seamless management of all organizational documents. Responsible for the effective management and storage of both digital and paper documents, the Document Controller ensures that documents are properly organized, updated, and readily available to authorized personnel. This position is crucial for maintaining a structured document management system that enhances communication and operational efficiency across departments. Additionally, the Document Controller must safeguard sensitive information, ensuring compliance with relevant regulations and company policies. This role demands a high level of attention to detail, excellent organizational skills, and the ability to work collaboratively within a team to support operational goals.

Responsibilities

• Implement and maintain document control processes and procedures effectively.
• Ensure that document management activities comply with relevant regulatory requirements.
• Organize and archive documents efficiently to enhance accessibility and retrieval.
• Collaborate with various departments to ensure accurate distribution and receipt of documents.
• Maintain document database systems to guarantee accurate tracking and indexing.
• Monitor document processing timelines to ensure timely handling and compliance.
• Support audits by providing timely document retrieval and validation services.
• Provide training and support to staff on document management procedures and systems.
• Coordinate regular updates and revisions of documents with appropriate personnel.
• Assist in crafting and enforcing document security measures to protect sensitive data.
• Develop reports and metrics to track document control performance over time.
• Troubleshoot issues related to document management systems and implement solutions.

Requirements

• Bachelor's degree in Business Administration, Information Management, or related field.
• Minimum of 2-4 years of experience in document control or management roles.
• Strong organizational skills and the ability to manage large volumes of documents.
• Proficiency with document management software and Microsoft Office Suite applications.
• Excellent verbal and written communication skills to facilitate cross-departmental interactions.
• Detail-oriented personality with a focus on accuracy and continuous improvement.
• Understanding of confidentiality practices related to document distribution and storage.
• Ability to work independently and collaboratively in fast-paced environments.
• Knowledge of records management and archival principles would be an advantage.