Document Controller (225-702)

A Document Controller plays a crucial role in any organization, ensuring that all documents are properly managed and maintained. This role is essential for ensuring the longevity and reliability of company records. Document Controllers are responsible for managing, organizing, and storing documents across a wide array of formats. Their key duties include ensuring that documents are properly categorized for easy retrieval when necessary. This position ensures that documents are in compliance with relevant standards and regulations, thereby supporting company operations and project requirements. Applicants for this role must be detail-oriented, highly organized, and capable of working in a fast-paced environment. They should possess a strong understanding of document management systems, excellent communication skills, and the ability to work independently or as part of a team to ensure efficient document handling.

Responsibilities

• Manage the reception, cataloging, and storage of essential documents efficiently.
• Ensure all document outputs comply with established standards and regulations.
• Coordinate document flow among internal departments to facilitate communication.
• Maintain an organized digital filing system for easy document retrieval.
• Track document requests and make copies available upon authorized personnel demands.
• Maintain records management program review schedules and audits for compliance.
• Support ad hoc projects and participate in document management process improvements.
• Ensure appropriate secure access control measures are in place for sensitive documents.
• Prepare reports and presentations on document retrieval and storage statistics.
• Train staff in effective document management practices and usage of software tools.
• Collaborate with IT to maintain and upgrade document management systems.
• Assist with document-related queries and provide technical support when necessary.

Requirements

• Bachelor’s degree in Management, Information Science, or related field.
• Previous experience in document management or similar administrative role.
• Proficiency in document management software and MS Office Suite.
• Strong organizational skills and keen attention to detail are essential.
• Excellent written and verbal communication skills required.
• Ability to work independently and manage multiple priorities simultaneously.
• Familiarity with data protection laws and document control best practices.