Document Controller 18F26

The role of a Document Controller is crucial in today's industries as organizations strive to maintain efficient records and documentation practices. The Document Controller is responsible for managing important documents and ensuring seamless access and security for sensitive information. With technological advancements, the efficiency and accuracy in documenting processes have become critical. They are pivotal in controlling the organization, distribution, and retrieval of documents, thereby aiding in the smooth functioning of business operations. This role involves coordinating with multiple stakeholders, managing databases, archiving documents, and ensuring compliance with various standards. Document controllers are also tasked with constantly updating, reviewing, and maintaining a company's document management system, which is crucial for ensuring that documents are up-to-date and easily accessible for relevant personnel. They play a key role in adhering to legal protocols by managing sensitive data and documentation under strict confidentiality protocols, making them valuable assets to any company.

Responsibilities

• Manage and maintain comprehensive document control systems and procedures.
• Create, update, and maintain document templates and related records.
• Coordinate with departments to ensure documentation compliance with standards.
• Index, and categorize documents for easy retrieval and archival purposes.
• Ensure the security and confidentiality of sensitive documents.
• Train staff on document control processes and systems as necessary.
• Prepare and maintain records of approved document revisions and distributions.
• Liaise with internal teams to streamline document handling processes.
• Conduct audits to ensure document management systems' integrity and compliance.
• Support business operations with reliable document retrieval and distribution.
• Collaborate with IT to resolve any document management system issues.
• Monitor and report document control performance metrics to management.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience in document management or archival processes.
• Familiarity with document management software and IT systems.
• Strong attention to detail and organizational skills are essential.
• Excellent communication and collaboration abilities with diverse teams.
• Ability to manage multiple tasks and meet stringent deadlines.
• Strong understanding of data confidentiality and document security protocols.