Document Controller 18D25

We are seeking a highly organized and detail-oriented Document Controller to join our dynamic team. The Document Controller will play a crucial role in managing, organizing, and maintaining all documentation and records for our organization. The ideal candidate will have a keen eye for detail and a strong understanding of document management systems and procedures. This position requires interacting with various departments to ensure all documents are up-to-date, accessible, and accurately maintained. The role is pivotal in ensuring compliance with internal and external regulations while supporting the efficient operation of our document management processes. If you are meticulous, proactive, and have excellent communication skills, we encourage you to apply for this rewarding opportunity.

Responsibilities

• Maintain and manage all company documents to ensure accuracy and accessibility.
• Develop, implement, and enforce document control policies and procedures.
• Coordinate with departments to ensure documents are current and adhere to regulations.
• Implement an efficient document circulation and retrieval system for quick access.
• Perform regular audits of document control processes to ensure efficiency and compliance.
• Provide training to staff on document control processes and systems as necessary.
• Ensure confidentiality and security of sensitive organizational documents.
• Assist with the preparation and dissemination of reports and other documentation.
• Organize and categorize documents for easy access and reference by team members.
• Collaborate with IT to ensure document management software is functioning optimally.
• Track and monitor the status of document review and approval processes.
• Facilitate the archiving and destruction of documents following retention schedules.

Requirements

• Bachelor’s degree in Business Administration, Information Management, or related field.
• Proven experience working as a Document Controller or in a similar role.
• Strong understanding of document management software and compliance regulations.
• Excellent organizational skills with a high level of attention to detail.
• Proficient in Microsoft Office Suite and document management systems.
• Strong verbal and written communication skills for effective collaboration.
• Capability to handle multiple tasks and manage priorities in a fast-paced environment.