Document Controller 08J26

The Document Controller plays a vital role within the organization, ensuring the smooth management and control of documents and records, both electronic and physical. This position is critical for maintaining organized workflows and ensuring that all documents are easily accessible and securely stored. The Document Controller is responsible for the document lifecycle management, which includes checking, editing, circulating, and storing documents that are vital to the company's operations. This professional also ensures compliance with applicable standards and procedures. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to work independently or collaboratively as part of a team. Moreover, they should be proficient in using document management systems and exhibit a proactive approach to problem-solving and process improvement.

Responsibilities

• Manage the document control process for the efficient distribution and storage of documents.
• Maintain the version control and organization of all documentation for easy retrieval.
• Ensure all documents are up-to-date and comply with the company's protocols and standards.
• Coordinate with various departments to ensure documents reflect accurate and current information.
• Provide training and support to staff on the use of document management systems and procedures.
• Develop and implement processes for efficient document and records management across the organization.
• Monitor document control processes and identify improvements to enhance efficiency.
• Assist in auditing processes to ensure correct and expedient retrieval of documentation for review.
• Prepare and manage paperwork and documentation necessary for regulatory audits and compliance checks.
• Create and maintain records of document statuses and ensure timely updates and notifications.
• Ensure security and confidentiality of all sensitive and critical information.
• Facilitate effective collaboration and communication between departments through seamless documentation practices.

Requirements

• A bachelor’s degree in Business Administration, Information Management, or related field.
• At least three years of experience in a document control or records management role.
• Proficient with document management software and Microsoft Office Suite applications.
• Strong attention to detail and exceptional organizational skills are required.
• Excellent verbal and written communication skills for effective information dissemination.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Knowledge of regulatory and compliance standards related to document management.
• Capable of working independently with minimal supervision and also within a team setting.
• Proven problem-solving skills with the ability to identify and rectify discrepancies promptly.