Document Controller 01J26

A Document Controller is crucial in ensuring that a company's documents and records are systematically organized and efficiently managed. This role plays a significant part in streamlining and safeguarding important records, by adhering to established procedures for receiving, cataloging, storing, and retrieving documents. The Document Controller ensures compliance with standard practices and legal requirements, enhancing the overall productivity and efficiency of an organization. Their attention to detail and organizational skills contribute to maintaining an accurate record-keeping system which is pivotal for auditing, internal control systems, and business continuity. This position requires a proactive individual who can work independently as well as collaborate with various departments to maintain the integrity and security of documents.

Responsibilities

• Manage and maintain company documents while ensuring accuracy and quality.
• Develop and implement efficient document management systems and processes.
• Catalog, classify, and retrieve documents using appropriate systems and software.
• Ensure document compliance with company policies, procedures, and regulations.
• Coordinate with various departments to gather and disseminate necessary documentation.
• Maintain confidentiality and security of sensitive company records and information.
• Audit and review existing documents for completeness and adherence to standards.
• Assist in training staff on procedures and use of document management systems.
• Generate reports summarizing document activities and provide administrative support.
• Respond promptly to stakeholder queries regarding document retrieval and management.
• Continuously review and improve documentation processes to enhance efficiency.
• Ensure that all documents are stored and backed up according to best practices.

Requirements

• Bachelor’s degree in business administration, library science, or related field.
• Proven experience in document management, control, and administration.
• Proficiency in document management software and electronic filing systems.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication skills, both verbal and written, are required.
• Ability to work collaboratively in a team environment and build strong relationships.
• Understanding of legal requirements related to document management.
• Flexible and adaptable to changing priorities and demands.