Department Coordinator

Job Description

To review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.

To provide administrative support to managers in a manner consistent with the department goals and objectives.

To monitor, manage, supervise and assist the related work of the coordinators and administrators in DMC operations.

To prepare invoices, memos, letters, budgets and other financial statements and relevant documents.

To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.

To handle petty cash for miscellaneous expenses; and place orders for office equipment, stationery items as per department requirements.

To prepare agendas and plan for committee, board, and other meetings and take minutes.

To create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes

To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.

Prepare, process, record and follow up with all department on procurement process (RFQ,RFP, PR, PO, AFE,) etc. To process purchase requisitions, CAPEX and OPEX and related activities

Keep record of all AMCs within the DMC operations.

Proactively work and ensure continual recommendations to improve departmental functions are developed and implemented. To provide additional support during special projects and events.

To process staff, leave application and to update duty resumption, staff overtime and related activities in Oracle HR.

Creation and closing of maintenance and services work orders.

Coordinate with Refueler and update daily diesel record in system and create request to procurement.

Preparing material requests and follows up for maintenance of company assets, liaise with the procurement department in procuring spare parts and other services to its receipt.

About Us

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

Whats more, were reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.

We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.

WE MAKE TRADE FLOW