Coordinator - Schedules Planning

MAIN OBJECTIVE OF ROLE

To provide administrative support and assistance to the Schedules Planning team, in the preparation and publication of the Operating Plan, fulfilling the role with high levels of accuracy and attention to detail.

Key Responsibilities

• Assists the team with the preparation and publication of the operating schedule, ensuring that all updates are correctly reflected in internal systems and communicated to stakeholders.
• Assists in the coordination and updating of operational plans and schedules, ensuring that changes are communicated effectively to all parties involved.
• Provides general support to the Schedules Planning team, assisting with the smooth execution of the operating plan and addressing any issues that may arise.
• Acts as a point of contact between the Scheduling team and flydubai stations, ensuring two-way communication regarding schedule changes and operational updates, such as airport Notice to Airmen (NOTAMs) or other restrictions.
• Supports the team in acquiring and cross-checking the necessary permits and approvals for all scheduled flights.
• Assists the team prepare and track slot requests, ensuring that the flight schedule aligns with available slots at airports.
• Helps ensure compliance with regulatory requirements and internal standards by maintaining accurate records and assisting with compliance checks as needed.
• Helps coordinate the update of codeshare schedules, ensuring integration with partner airlines and correct alignment within the overall flight schedule.
• Provides administrative assistance to other team members as needed, ensuring a collaborative and efficient working environment.
• Helps ensure that relevant stakeholders, both internal and external, are informed about schedule changes and updates in a timely and clear manner.
• Ensures accurate entry of schedule data into systems, updating schedules, slots, and other relevant information as required.
• Provides general administrative support to the Schedules Planning team, including document preparation, filing, record-keeping, and data entry to ensure smooth operations.
• Provides support for other office-related tasks, including meetings, team coordination, and general office management.
• Assists in generating reports on schedule status, slot allocation, permits, and any other relevant areas, ensuring data accuracy and clarity.
• Ensures that all scheduling-related documents are properly organized, maintained, and accessible for review by the team and other departments.
  
  

Qualifications

• High School Diploma
• Fluent in English
• Airline experience is desirable.
• Years with qualifications: 2 - 4 years
  
  

COMPETENCIES

• Customer Focus
• Teamwork
• Effective Communication
• Personal Accountability & Commitment to achieve
• Resilience & Flexibility (Can do attitude)
  
  

Isr Requirements

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.

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