Contract Support - Facilities

Job Description

CBRE Excellerate is a leading global provider of integrated facilities and corporate real estate management. We’re looking for a Facilities Coordinator to support the team, by providing exceptional event coordination and customer service to our employees, clients and visitors on a daily basis.

Key Responsibilities

Contractor & Maintenance Staff Coordination:

• Coordinate maintenance staff and progress of calls logged and assigned.
• Daily coordination of third-party contractors on site.
• Receive & resolve issues and complaints from client & CBRE staff regarding service delivery.
• Keep records on all correspondence related to contractor management.
• Coordinate take minutes of monthly contractor performance meetings.
  
  

• Coordinate building maintenance by pro-actively assist with call logging for maintenance/repairs.
• S1 (Service Insight logs to be monitored and updated daily
• Coordination of implementation of building related projects i.e. office moves, renovations, etc.
• Coordinating scope of work & quote documentation for required projects.
• Pro-actively logging calls on helpdesk for repairs or maintenance work.
  
  

• Raising purchase orders accurately to ensure payment.
• Ensuring supplier invoices are free from errors, and addressed per CBRE Accounts Payable requirements.
• Keep and update a Purchase order register/tracker.
• GRN all orders against deliveries.
  
  

• Monthly meetings with suppliers to monitor SLA’s.
• Coordinate & take minutes of monthly meetings with suppliers.
• Coordinate all supplier onboarding documentation & submissions.
  
  

• Filling of all site-based documentation including staff related administration.
  
  

• Implement, maintain, and continuously improve the SHEQ management systems at allocated client facilities.
• Coordinate and monitor SHEQ implementation, legal compliance, OHS Act No. 85 of 1993 and related issues.
• Carry out the day-to-day operations of facilities SHEQ functions and contribute to the application of effective business SHEQ management through the provision of technical support.
• Conduct building inspections (on allocated buildings), write technical reports, report to clients and/or interested parties.
• Identify and report non-conformances, unsafe acts and conditions to relevant management.
• Investigate SHEQ concerns and recommend corrective actions.
• Stop any activity that is deemed unsafe or have the potential to harm the environment or result in serious property damage.
• Take remedial actions and/or advice operational staff and management on SHEQ issues.
• Implement best practices to continuously improve SHEQ function