Concierge Expert

We’re seeking a Concierge Expert to join our elite lifestyle team. This role is made for someone who thrives in fast-paced, high-touch environments and has a talent for making the impossible happen. From sourcing last-minute reservations at Michelin-starred restaurants to securing VIP access or tickets to global events, you’ll be the trusted go-to for our discerning clientele. This is more than a service role, it's about crafting unforgettable moments with creativity, precision, and discretion.

This is not a client-facing role but still requiring a proactive, responsive, and detail-oriented individual who can meet high expectations with discretion and efficiency.

Key Responsibilities

· Handle a wide range of luxury lifestyle requests including fine dining, bespoke travel, exclusive event access, personal shopping, and gifting.

· Manage all client communications with professionalism, via phone, email, and messaging, often liaising directly with Insignia’s PAs and Operations.

· Own client requests from start to finish from research and planning through to seamless execution and follow-up.

· Source premium products and services globally using a variety of tools, platforms, and industry connections.

· Build and negotiate relationships with international vendors and luxury service providers to unlock exclusive benefits and value.

· Maintain accurate client records and ensure internal systems and reporting are consistently updated.

· Stay informed of the latest trends in luxury, hospitality, travel, and lifestyle to proactively make recommendations.

· Deliver white-glove service as standard, always going above and beyond.

Required Skills & Experience

· Proven experience in concierge, luxury hospitality, lifestyle management, private client services, or a similar high-end service role.

· Confident, composed, and solutions-oriented, especially under pressure.

· Collaborative mindset with the ability to work cross-functionally, particularly with PAs and the Lifestyle team, including Operations/Back of House.

· Strong organisational, negotiation, and multitasking abilities.

· Strong research skills and an eye for detail, nothing escapes you.

· A creative thinker with a global mindset and a passion for delivering unforgettable experiences.

· Excellent communication and presentation skills.

· Exceptional written and spoken English communication skills. Other languages such as Slovak, or Russian a plus.

· Tech-savvy with experience using CRM platforms (preferably Microsoft Dynamics 365), Trello, Canva, Adobe Creative Suite, Microsoft Word, and PowerPoint.

Other Requirements

· Willingness to work flexible hours, sometimes evenings and/or weekends remotely, as dictated by client needs and event timings

· Occasional travel may be required for client support and relationship development.