Assistant Office Manager

This Is What Future Focus Looks Like

Executive Office

Assistant Office Manager – Executive Office

Reporting to the Office Manager – Executive Office, this role will provide comprehensive support to the CEO and collaborate closely with the Senior Leadership Team to facilitate the seamless day‑to‑day operations of the Executive Office. It is a high-exposure position that demands exceptional judgment, discretion, and the confidence to perform within a fast-paced and confidential environment.

We are seeking a highly skilled professional with proven experience in delivering administrative support at the C-suite level.

You will serve as a reliable and proactive operational partner to the Office Manager, taking responsibility for complex administrative, financial, travel, and coordination tasks. Additionally, you will provide leadership cover to ensure continuity during periods of absence or high demand.

What Youll Deliver

• Youll provide end‑to‑end executive support to the CEO, including diary management, meeting coordination, document preparation, stakeholder engagement, and guest logistics, ensuring accuracy, preparedness, and professionalism at all times.
• Youll act as a key coordination point across internal and external stakeholders, exercising judgement on priorities and escalating sensitive or high‑risk matters appropriately.
• Youll support and supervise Executive Office team members, providing guidance, oversight, and continuity during periods of leave, absence, or peak workload.
• Youll coordinate CEO travel activities, including itineraries, documentation, stakeholder liaison, and last‑minute changes, ensuring compliance, confidentiality, and seamless execution.
• Youll manage and maintain financial trackers, support forecasting activities, and ensure accurate visibility of expenditure, commitments, and variances using approved systems.
• Youll support the operational integrity of the Executive Office by overseeing maintenance activities, permits, and coordination with relevant internal teams.
  
  

What You Bring

• Youll have proven 6 months to 3 years experience of supporting senior executives in a complex, fast‑paced environment, with exposure to C‑suite.
• Youll have strong organisational skills, sound judgement, and the ability to manage multiple priorities with discretion and professionalism.
• Youll have confidence to provide operational cover for senior roles and supervise team members when required.
• Youll have high level of financial and systems awareness, with experience managing trackers, reports, and administrative systems.
• Youll be fluent in English with excellent written and verbal communication skills and the ability to engage effectively with internal and external stakeholders at all levels.
• Youll have strong technical skills in Microsoft Outlook, Word, Excel, PowerPoint.
  
  

Life at Dubai Airports

Fast-moving and fast-growing, Dubai Airports is a business that’s all about delivering great airport experiences, 24 hours a day. Life here means always pushing – and being pushed – to work better and smarter. With us, you’ll be encouraged to be the best you can be. You’ll be part of the team that connects the world. And at every opportunity, you’ll go beyond; delivering an advanced, innovative future for yourself and our business, and making an Impact that delivers for Dubai.

---