Assistant Manager

Job Description

The Assistant Manager – Facility Management supports the overall operations, maintenance, and safety of the facility. This role ensures smooth day-to-day functioning, vendor coordination, compliance with regulations, and high service standards across all facility services.

Responsibilities

Facility Operations

• Oversee daily facility operations including housekeeping, security, and maintenance services
• Ensure all building systems (HVAC, electrical, plumbing, fire safety) are functioning efficiently
• Conduct regular inspections and audits of the premises
• Vendor & Contract Management
• Coordinate with external vendors and service providers
• Monitor vendor performance against SLAs and KPIs
• Assist in contract negotiations and renewals
• Maintenance Management
• Plan and supervise preventive and corrective maintenance schedules
• Respond promptly to breakdowns and service requests
• Maintain records of maintenance activities and asset history
• Health, Safety & Compliance
• Ensure compliance with local regulations and safety standards
• Conduct safety drills, risk assessments, and incident investigations
• Maintain fire safety systems and emergency preparedness
• Budget & Cost Control
• Assist in preparing facility budgets
• Monitor expenses and optimize operational costs
• Ensure cost-effective procurement of materials and services
• Space & Asset Management
• Support space planning and allocation
• Maintain asset registers and inventory records
• Track asset lifecycle and replacement planning
• Stakeholder Coordination
• Act as a point of contact for internal departments and tenants
• Address complaints and ensure high customer satisfaction
• Provide regular reports to senior management
  
  

• Bachelor’s degree in Engineering / Facility Management / Business Administration or related field
• 4–7 years of experience in facility management or operations