Assistant Facilities Manager - Hard Services

United Arab Emirates

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Job Description

• Assist in sourcing and overseeing contracts and service providers for Hard FM
• Prepare / review scope of work documents for procurement of various services and goods whether minor or major in nature
• Analyze bids from contractors for repairs, renovations, and maintenance. Evaluate KPI’s and SLA’s of the contractors/Suppliers
• Assist in routine inspection and basic troubleshooting of MEP, HVAC, and BMS systems
• Manage and supervise the TFM company, contractors and service providers to ensure timely and efficient service delivery across all FM services
• Based on site visits and inspection of assets should advise on measures/ideas to improve the efficiency and cost-effectiveness of the facility
• Support in managing AMC contractors
• Track KPIs/SLA compliance of TFM and AMC
• Review and approve permits and Fit-out requests technically
• Review all handover documents of Expansion projects from Real Estate team
• Assist with utility consumption tracking, budgeting data, and weekly reporting
• Coordinate FM support for all events hosted at DEC, ensuring readiness of MEP systems, rapid response capability, and post-event evaluations
• Ensuring that basic facilities are well-maintained and that the Service Providers are conducting proactive maintenance and implementing a predictive, reactive, or preventive maintenance approach
  
  

• Prepare and present monthly performance reports, including contractor KPIs, SLA compliance, cost analysis, and improvement plans
• Conduct regular site inspections to preserve and enhance the physical condition of the property ensuring values are maximized, asset value is preserved and risk is minimized
• Provide evaluations and reporting for use in decision making on contractor compliance, performance and quality
• Raise non-compliance reports (NCRs) as required
• Review the training plans for all FM staffs. Develop staff development programs such as skills enhancement trainings and sessions
• Monitor and manage the FM Service provider and other output-based service contractor’s performance related to Workforce Management and staff competence
• Desk oriented
• Frequent visit to sites assigned will be required as and when required
• May visit local authorities’ offices for applications and inquiries
  
  

• Bachelor’s degree in mechanical/electrical engineering or related field or degree in Facilities management
• +5 years in engineering or building operations with exposure to MEP systems, HVAC, and BMS and 2+ years facilities management experience
• Ability to read and understand construction drawings.
• In depth knowledge of the construction project process, including reviewing agreements and working with contractors, vendors and property managers.
• Strong relationship building skills.
• Excellent verbal, written and presentation skills.
• Ability to work overtime and understanding of the “on-call” nature of the position.
• Strong literacy in Microsoft Office Suite (excellent Word and Excel skills essential).
• Familiarity with CAFM
• Valid UAE driver’s license
  
  

• Job Identification 272
• Posting Date 10/08/2025, 08:47 AM
• Locations Dubai World Trade Centre, AE
• Job Schedule Full time