Administrator

Job Title: Real Estate Administrator

Location: Dubai, UAE

Department: Administration

Reports To: Sales Manager / Operations Manager

Job Summary

We are seeking a detail-oriented and proactive Real Estate Administrator to manage all administrative and documentation processes after the sales deal is closed. The ideal candidate will have a strong understanding of real estate contracts, RERA regulations, and post-sales procedures. This role requires excellent organizational and communication skills to ensure a smooth and professional experience for clients, agents, and developers.

Key Responsibilities

• Post-Sales Coordination:
• Act as the primary point of contact for clients after the sales deal is finalized.
• Coordinate with sales agents, clients, and developers to ensure all post-sale activities are completed on time.
• Prepare and verify Sales & Purchase Agreements (SPA), booking forms, and other relevant documents.
• Documentation & Compliance:
• Manage and organize all client files, contracts, and payment receipts in both digital and physical formats.
• Ensure accuracy and completeness of all real estate documents before submission.
• Liaise with developers, DLD, and other relevant authorities for document processing, registration, and compliance.
• Contract Management:
• Review and maintain records of all real estate contracts, amendments, and renewals.
• Ensure that all agreements comply with company policies and UAE real estate laws.
• Track contract timelines and notify concerned parties of key dates (e.g., payment plans, handover, transfer).
• Payment & Transaction Support:
• Coordinate and follow up on payment schedules with clients and the finance team.
• Issue invoices, receipts, and maintain payment records accurately.
• Client Support:
• Provide regular updates to clients regarding project progress, payment status, and documentation.
• Address post-sales queries in a professional and timely manner.
• Administrative Tasks:
• Maintain updated property listings, developer details, and contract templates.
• Support sales and operations teams with ad hoc administrative requirements.
  
  

• Bachelor’s degree in Business Administration, Real Estate, or a related field.
• Minimum 2–4 years of experience in a similar real estate administrative or post-sales coordination role.
• Sound knowledge of real estate contracts, SPAs, and UAE property laws.
• Strong attention to detail and excellent organizational skills.
• Proficient in MS Office, CRM systems, and DLD / RERA portals.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities under tight deadlines.
  
  

• A dynamic and collaborative work environment in a leading real estate firm.
• Opportunities for professional growth and career development.
• Exposure to high-value property transactions and Dubai’s real estate market.