Administrative Specialist

Salary

$32,760.00 - $47,174.40 Annually

Location

Various Locations within the City of El Paso, TX

Job Type

Contract

Job Number

U3185-0426

Department

Mayor & Council

Opening Date

04/16/2026

Closing Date

4/21/2026 11:59 PM Mountain

FLSA

Non-Exempt

Max Number of Applicants

75

• Description
• Benefits
• Questions
  
  

Requirements

MOS Codes:

Education and Experience: None

Licenses and Certificates: None

General Purpose

Under immediate supervision, perform a variety of general clerical tasks and functions.

Typical Duties

Assist with the preparation of routine documents and correspondence for review and approval. Involves: Use office equipment to create basic documents, correspondence, memoranda, forms and certificates. Prepare agendas, schedules and any informational material as required to meet assigned deadlines. Review, enter, and verify data. Maintain records and files, databases and other record keeping sources. Establish and maintain a filing system. Assist in the maintenance and organization of department operational procedures.

Communicate with customers, employees, and other individuals. Involves: Greet and assist City personnel, officials and the public in person and over the telephone. Exercise proper telephone etiquette and respond to inquiries in a professional manner. Take messages and forward inquiries to the appropriate party. May operate a multi-line telephone system.

Assist staff with several aspects of public relations and event coordinating, including social media. Involves: Assist in outreach strategies and activities. Assist in the design, production, and distribution of invitations, notices, newsletters and other print or electronic material. Mail out event invitations, letters and other documents as required. Coordinate staff meetings, events, and department activities. Update and maintain calendar and meeting schedule. Update, moderate, and maintain social media.

Perform a variety of related office support functions. Involves: Maintain inventory and order office supplies, prepare payroll documents, invoice forms and other administrative records. Receive and convey information within area of responsibility. Receive and sort mail, interoffice correspondence, packages and other communications. Maintain appropriate level of confidentiality when distributing all communications.

General Information

For complete job specification, click here.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Note: This is an unclassified contract position.

Determined by agreement

01

Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.

• I acknowledge I have read and understand the above information.
  
  

Required Question

Employer City of El Paso

Address 300 N. Campbell

El Paso, Texas, 79901

Phone 915-212-0045

Website http://www.elpasotexas.gov

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