Administrative Services Officer Injaz - Administration Unit 41 Corporate Affairs

Key Result Areas : -
Monthly MIS · Responsible for the Finance & RE works in terms of costs, ensure the proper and timely processing of all assigned tasks for timely completion · Fixed Asset Verification and handling in system · Communicate effectively with Suppliers and Group/Divisions · Skilful Negotiation with related Suppliers · Identify, check and develop all sources of supply · Provide timely supplies to all Groups / Divisions · Obtaining Credit Notes for unutilized Sector(s) from Travel Agents and follow up till its settlement to Bank. · Market survey and awareness of rates from existing and new Hotels, Negotiate and obtain competitive rates with various hotels · Coordinate with Group/Divisions on Travel related issues, issuance of LPO(s) in (Oracle System) on behalf of the whole Bank, as per request of Travel Coordinators for our internal staff(s) / external customers / New Recruits / Consultants etc. · Maintain Petty cash for the Department. Update new Cost Centers in the current Program. Make payment against proper Vouchers/Invoices. Maintaining proper and timely accounts on IOU’s. Reimbursement. Administer cash effectively with 0% shortage. Statements are sent to Central Accounts Dept. on monthly basis. · Handling all Mashreqbank across UAE locations utilities Bills · Handling Asset transfer in system for Bank Asset across MB UAE · Checking and verification of invoices against Contract and Non-Contract along with chargeability · Responsible for maintaining the financial chargeability, procurement records , Credit card settlemnt and update.
Operating Environment, Framework and Boundaries, Working Relationships:
Extending support, service of general nature in line with the quality, cost, turn around time within the framework of expense authority delegated vide Admin. · As a service provider, always keep good relationship, appropriate coordination with both external and internal customers at all levels.
Problem Solving :
Internal, external customer complain on the quality of services, turnaround time to ensure solutions for these problems. · Expected to have a high level of problem-solving / analytical ability using tools and alternatives at hand · Show a proactive approach for problems requiring urgent attention and quick action for smooth operations
Decision Making Authority & Responsibility:
Evaluate the purchases and recommend the best offers. · Decision has to be taken to put a person in an eligible hotel based on various criteria. · Expected to make operational level decisions quickly and confidently. · Adhere to Standard Operation procedure for Bank .
Knowledge, Skills and Experience:-
Graduate with a minimum of 4 – 5 years experience in Administration function in a reputed organization. · Excellent command over spoken and written English. · Computer literate – should have good knowledge of MS Office package. · Knowledge on Oracle Purchase System and Oracle Finance. · To have Excellent Communication and Negotiation Skills to get along with the staff(s) at all levels and various outside Vendors. · Good control over Office Administration