Administrative Officer - College (225-925)

An Administrative Officer at a college is pivotal in ensuring that the institution's operations run smoothly and effectively. This role involves a mix of admin tasks, ranging from coordination with various departments to managing student records, ensuring compliance with policies, and supporting faculty and staff with administrative needs. You will be the backbone that helps uphold the educational environment of the college, facilitating communication, organizing meetings, and maintaining essential documentation. A successful Administrative Officer should be highly organized, possess excellent interpersonal skills, and be adept at problem-solving to handle the diverse challenges within a college setting.

Responsibilities

• Coordinate with academic and non-academic departments to facilitate college operations efficiently.
• Manage and organize student records, ensuring all information is accurate and up-to-date.
• Assist in the preparation and scheduling of meetings, events, and conferences.
• Ensure compliance with college policies, guidelines, and legal requirements.
• Develop and implement administrative systems and procedures to streamline college processes.
• Act as a liaison between students, faculty, staff, and external stakeholders when required.
• Prepare reports, presentations, and other documents as needed by college management.
• Support the recruitment process by coordinating interviews and managing related documentation.
• Manage budgets, track expenditures, and ensure financial documentation is well-maintained.
• Handle inquiries and communication from students and staff in a professional manner.
• Monitor and provide solutions for administrative challenges that arise in daily operations.
• Maintain office supplies inventory and coordinate maintenance of office equipment.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in an administrative role, preferably within an educational institution.
• Strong organizational and time-management skills, with attention to detail.
• Excellent communication skills, both written and verbal, essential for this role.
• Proficient with office software, including Microsoft Office Suite and other relevant applications.
• Ability to work independently and manage multiple tasks simultaneously under pressure.
• Strong problem-solving skills and the ability to handle confidential information discreetly.