Administrative Officer - College 16N25

The Administrative Officer at College 16N25 plays a crucial role in ensuring the smooth operation and management of the college's administrative tasks. This position is pivotal in supporting the staff, faculty, and students, contributing directly to the overall educational environment. The Administrative Officer will handle a wide array of responsibilities, from managing office logistics and communications to coordinating meetings and events. This role requires an individual who is well-organized, detail-oriented, and possesses excellent interpersonal skills. The ideal candidate will be someone who thrives in a dynamic educational environment, providing support that enhances the institution's efficiency and effectiveness.

Responsibilities

• Coordinate and manage scheduling of meetings, appointments, and college events efficiently.
• Oversee general office operations and ensure a well-maintained work environment.
• Assist in the preparation and management of budgets for various departments.
• Maintain accurate records and manage database systems for college operations.
• Act as the point of contact for internal and external communications.
• Support faculty and staff with administrative tasks and report preparations.
• Ensure compliance with college policies and procedures in all activities.
• Coordinate with various departments to facilitate effective daily operations.
• Manage procurement processes and liaise with vendors to support college needs.
• Organize travel arrangements and lodging for faculty and college guests.
• Assist in the recruitment process by providing administrative support.
• Prepare agendas and meeting materials for college committees and boards.

Requirements

• Minimum of a Bachelor’s degree in Business Administration or related field.
• At least two years of experience in an administrative role preferred.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent verbal and written communication skills are essential.
• Proficiency with MS Office Suite and familiarity with office management software.
• Ability to manage confidential information with integrity and discretion.
• Demonstrated ability to work independently and as part of a team.