Administrative Officer 27J25

The Administrative Officer plays a crucial role in ensuring the smooth operation of our organization by efficiently managing and supporting various administrative tasks and responsibilities. This position requires a high level of organizational skills, attention to detail, and the ability to multitask and prioritize effectively. As an Administrative Officer, you will be responsible for overseeing office operations, coordinating with different departments, and ensuring compliance with company policies and procedures. The ideal candidate will possess excellent communication and interpersonal skills, the ability to work independently as well as part of a team, and a proactive approach to problem-solving. This role is critical in maintaining an organized, efficient, and professional work environment, contributing significantly to the overall success and productivity of the organization.

Responsibilities

• Oversee and coordinate day-to-day administrative and office operations effectively.
• Maintain and organize both digital and physical records and documents systematically.
• Coordinate meetings, appointments, and schedules ensuring efficient time management.
• Assist in the preparation of reports, presentations, and correspondence as required.
• Manage office supplies and inventory, ensuring adequate stock levels at all times.
• Act as a point of contact for internal and external communications with professionalism.
• Ensure office compliance with company policies, procedures, and regulatory requirements.
• Collaborate with other departments to streamline and optimize office processes.
• Coordinate travel arrangements and itineraries for staff when necessary.
• Support human resources activities including recruitment, onboarding, and orientation.
• Monitor and manage office budgets, including expense reports and financial documentation.
• Provide training and support to junior administrative staff, enhancing team efficiency.

Requirements

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience as an administrative officer or in a similar administrative role.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficiency in Microsoft Office Suite and office management software applications.
• Strong written and verbal communication skills for effective collaboration.
• Ability to work independently, handle confidential information, and solve problems resourcefully.
• Knowledge of office management procedures, policies, and basic financial principles.