Administrative Officer 14N25

The Administrative Officer 14N25 plays a critical role in ensuring the smooth operation and administration of a company or organization. This position involves a diverse range of duties from coordinating office tasks, managing schedules, to supporting senior managers with essential administrative duties. The ideal candidate is an organized, detail-oriented individual with strong communication and problem-solving skills. They should be ready to manage multiple tasks concurrently while maintaining professionalism. The role is integral to maintaining the efficiency and effectiveness of the workplace. Previous experience in an administrative role is preferred, with the flexibility to adapt to various challenges that may arise during daily operations.

Responsibilities

• Coordinate and oversee daily operations to ensure smooth office activities.
• Maintain and organize office files and documents for easy accessibility.
• Assist in managing schedules for senior management, setting appointments and meetings.
• Prepare reports, presentations, and other important company documents.
• Provide support in budgeting and tracking expenses for various departments.
• Handle email, phone, and mail correspondence for timely responses.
• Facilitate communication between departments to promote cooperation and efficiency.
• Oversee the procurement and maintenance of office supplies and equipment.
• Implement and maintain office policies and procedures to improve operations.
• Support HR tasks such as recruitment, onboarding, and staff inquiries.
• Coordinate and participate in company events and special projects as needed.
• Assist in maintaining a safe, clean, and organized work environment.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• At least 2 years of experience in an administrative or office management role.
• Excellent organizational and multitasking skills required for effective performance.
• Strong written and verbal communication skills are essential for this role.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Demonstrated problem-solving skills with a proactive approach to tasks.