Administrative Officer 07N25

An Administrative Officer plays a vital role in ensuring that an organization's operations run smoothly and efficiently. This position is crucial for the coordination of various administrative tasks and supporting the management team in optimizing daily activities. The Administrative Officer is responsible for handling office tasks, ensuring efficient communication, managing office supplies, and supporting executive staff. It requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate should be proactive, capable of working independently, and possess strong communication skills to liaise effectively with different departments. If you are someone who enjoys a diverse working day, thrives in a fast-paced environment, and is skilled in administrative work, this role is perfect for you.

Responsibilities

• Coordinate and manage day-to-day administrative activities with minimal supervision.
• Develop and maintain an efficient filing system to keep office records organized.
• Monitor and procure office supplies to ensure a well-stocked workplace.
• Assist in the preparation of regularly scheduled reports and presentations.
• Handle correspondence, responding to emails and forwarding them as necessary.
• Organize and schedule meetings, appointments, and travel arrangements for management.
• Support the HR department in onboarding new employees and maintaining HR records.
• Manage the negotiation and coordination with vendors and service providers.
• Assist with office layout planning and office move logistics as necessary.
• Ensure the office security system is functioning properly and coordinate maintenance as required.
• Coordinate with IT for troubleshooting and resolving office equipment issues.
• Facilitate the internal communication process to ensure information is conveyed effectively.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as an Administrative Officer or similar role with success.
• Excellent time management skills and ability to multitask efficiently.
• Strong interpersonal and communication skills, both written and verbal.
• Proficient in MS Office Suite and experience with office management software.
• Highly organized with a strong attention to detail in all tasks.
• Ability to work independently with minimal supervision and as a team player.